Janice Howard, DTM
How to vote at the District Council Business Meeting – April 13, 2019
The District Council is made up of District Officers, Club Presidents and Vice Presidents Education.
To hold the meeting we must achieve quorum. Quorum is based solely on the number of clubs in good standing represented at the meeting. Your vote counts!
Business Meeting Details
At the District Council Business Meeting, you will be asked to elect the leaders who will lead District 60 in the coming year, and approve the alignment of our clubs for 2019-2020, among other business.
What: 2019 District Council Business Meeting
Date: Saturday, April 13, 2019
Where: BMO Institute for Learning, 3550 Pharmacy Ave. @ Steeles, Scarborough M1W 3Z3
Time: 3:30 p.m. to 6:30 p.m. (Credentials Desk for registration is open from 7:00 a.m. to 3:15 p.m. — arrive before 2:30 p.m. to ensure you have time to visit the Credentials Desk to register and obtain your voting ballot(s))
Cost: There is no cost to attend the District Council Business Meeting. The Distinguished Toastmaster award ceremony will take place on Sunday, April 14 and not after the business meeting as in years past.
1. Attend the District Council Business Meeting — to register, pick up your voting ballot(s) at the Credentials Desk. Please arrive before 2:30 pm to allow time to confirm your eligibility and obtain the voting ballots(s). The Credentials Desk will be located near the Registration Desk and will close promptly at 3:15 pm to allow time to calculate quorum.
2. Encourage your clubs Presidents and VPs Ed to participate by attending the meeting or by assigning their proxy. While a district officer cannot assign their vote via proxy, club Presidents and VPs Education can. If your club’s President and VP Ed are unable to attend, they may proxy their vote to a member in good standing of their club. A member can hold a maximum of two voting ballots. District officers can hold a maximum of three votes even if they are a member of multiple clubs. District Officers three votes could include their own vote, plus up to two votes from a club of which you are a member. You must be a member of a club to carry it’s votes.
3. Ensure the club where you are a member is represented. If the President or VP Ed is unable to attend, ask if you can carry the club proxy(s) on your clubs behalf. Again, a district officer can hold up to three votes, your own, and two more.
Instructions to Assign a Proxy
To assign the club’s voting ballots — please complete the Proxy form, pass it (in person, by mail, by fax, by email, or other reasonable means) to the proxy holder and have that person present a paper copy at the Credentials Desk to pick up the voting ballots. The proxy holder will be given both of the club’s voting ballots. If you are assigning your club’s proxy to your Area Director, he/she must be a member in good standing of your club. (An Area Director / Division Director is allowed a maximum of three voting ballots: two for a club in which they are a member and one as a district officer.)
• Agenda for the 2019 District Council Business Meeting
• Proxy Form to be used only if President or VP Education cannot attend
• List of nominated leadership candidates for 2019 – 2020
• Proposed alignment of clubs for 2019-2020
• 2018 District Council Business Meeting Minutes
• Minutes of the 2018 Virtual District Council Business Meeting to approve budget
• Information sheet – About voting at the annual District Council Business Meeting
I look forward to seeing you at our District 60 Fall Conference! Should you have any questions, please email me a firstname.lastname@example.org.
District 60 is experiencing phenomenal growth of new members
District Reformation Update
In July, a proposal was submitted to Toastmasters Board of Directors to reform Districts 60 and 86 into three districts. The districts had grown to exceed 200 clubs each, and a Reformation Committee comprising representatives from both districts recommended that the districts be split to more efficiently service clubs and members.
On September 11, I received a letter from Toastmasters Chief Executive Officer Daniel Rex confirming the Board’s decision:
“The Board determined that each district should proceed with potential reformation separately. Since District 86 has more than 240 clubs, the Board directed the establishment of a reformation committee. District 60 may request to establish a reformation committee as outline in Protocol 7.0, if the leaders choose.”
While this is not the decision we anticipated, the leaders of District 60 are not deterred. We are steadfast in our commitment to excellence and supporting clubs to achieve Distinguished this year. Eighty percent of our time will be invested in club success, member retention and education, and 20% on new club growth. We have our eye on the goal of 110 Distinguished clubs or better, and encourage all clubs to strive for Distinguished.
Approve District Budget and Leadership Appointments
The District Council, comprised of club presidents and vice presidents education and the District Executive Committee, vote to approve the 2018-2019 budget for District 60. The Council also votes to approve leadership appointments made by the District Director. The budget presentation will be conducted virtually on Monday, Sept. 17 at 8:00 p.m. Meeting details will be emailed to eligible voters.
Open 2018-2019 District 60 budget
Open 2018-2019 District Success Plan
Open 2018-2019 Leadership Appointments
Janice Howard speaks with CEO Daniel Rex about district goals
- Every club. Every officer trained.
- 30 is the new 20 – Membership.
- Every member working on an educational goal.