D60 2017-2018 District Calendar

JUNE 2017
Date Event/Activity Location /Comments
June Club – Deadline to submit Applications for Membership, Education Awards and new club charters to WHQ for current year Distinguished Program credit
June 1 – Aug 31 Club Officer Training Round 1 Period Begins
June 3 (Sat) Club Officer Training/TLI – Round 1
June 15 District Deadline- last day to place an order with TI for 2016/17 term
June 17 (Sat) District – incoming Division Director and Area Director Training Metropolitan Centre
June 17 (Sat) Recognition of Outgoing and Incoming District Leadership Teams Metropolitan Centre
June 18 (Sun) Father’s Day
June 30 Club Deadline – submit Membership Applications for Beat the Clock Membership Building Program See the District 60 Incentive Program!
June 30 Club Deadline – submit Applications for Membership, Education Awards to TI for current year Distinguished Program credit
June 30 Club Deadline – submit incoming club officers list through Club Central for Distinguished Club Program credit
June 30 District Deadline – submit new club charters to TI for current year Distinguished Program credit
June 30 End of 2016/17 Toastmasters year – Congratulations!!  
JULY 2017
Date Event/Activity Location /Comments
July Happy New Year – Beginning of the 2017-2018 Toastmasters Year
July Start Distinguished Programs
July Area Directors – Follow up with clubs that have not filed a club officer list
July Club – Club President or Secretary – Submit Proxy designation for International Business Meeting through Club Central
July 1 Canada Day
July 1 Club Officers and District Officers for 2017/2018 begin their new roles
July 1 Clubs complete the Club Success Plan
July 1 – Nov 30 Area Directors set up Round 1 Club Visits and submit Area Director Club Visit Reports through District Central – Incentive for early submission of Area Director Club Visit Reports by Oct 15, 2017
July 13 (Thur) District Executive Committee (DEC) Meeting
July 13 Call for Nominations for the C & L Award  (Awarded at Fall District 60 Showcase — deadline August 31st)
July 15 District Deadlines– District Leader List (& signed Officer Agreement and Release Statements), District Calendar, Division / Area Alignment changes, District Signature Form and Bank signatory card
July 17 Division Directors and TRIO conference call

 

 

AUGUST 2017
Date Event/Activity Locatio /Comments
August 1 – Sep 30 Promote the Smedley Award Membership Building Program See the District 60 Incentive Program!
August 7 Civic Holiday
August 16 (Wed.) District Executive Committee (DEC) Meeting
August 19 Last Chance District Club Officer Training and Marketing Bootcamp
August 21-22 District Trio attends District Leader Training in Vancouver, BC
August 23-26 District Trio and District 60 International Speech Contestant attend Toastmasters International Convention in Vancouver, BC
August 31 Deadline for Nominations for the C & L Award (Fall District 60 Showcase)
August 31 Deadline for Club Officer Training Round 1 to count towards Distinguished Club Program
August 31 District Deadline – Year End Audit
SEPTEMBER 2017
Date Event/Activity Location /Comments
September Clubs collect and submit membership dues to WHQ through Club Central
September Continue:  Smedley Award Membership Building Program
Sept 1 – Sept 30 Club Level Contest Period – Humorous Speech and Table Topics
Sept 1 District Deadline – District Leader List to WHQ (for ALS credit)
Sept 4 Labour Day
Sept 23 (Sat) District Executive Committee (DEC) Meeting
Sept 23 (Sat) District 60 Showcase Committee Meeting? Same location as DEC Meeting
Sept 28 (Thurs) Division Director and Trio Meeting
Sept 30 Club level contest period ends – Humorous Speech and Table Topics
Sept 30 Club Deadline – submit Applications for Membership to WHQ for Smedley Award Membership Building Program See the District 60 Incentive Program!
Sept 30 Due:  first round club officer training reports
Sept 30 District Deadline: Division and Area Director Training Report, District Success Plan, District Budget
OCTOBER 2017
Date Event/Activity Location /Comments
October Club – For clubs that elect club officers semi-annually – Club President appoints Nominating Committee (club officer elections are held in Nov)
Oct 1 Club Membership renewal dues payments due at WHQ – no extensions or grace period for DCP credit or for club in good standing/member in good standing
Oct 1 District – appointment of district leadership committee chair and audit chair
Oct 1 – Oct 21 Area level contest period – Humorous Speech and Table Topics
Oct 9 Thanksgiving
Oct 21 Area level contest period ends – Humorous Speech and Table Topics
Oct 22 to Nov 11 Division level contest period  – Humorous Speech and Table Topics
Oct 15 Deadline for Incentive for AD’s submitting 100% Area Director Club Visit Reports  (details on District 60 web site) See the District 60 Incentive Program!
Oct 21 (Sat) District Executive Committee (DEC) Meeting
Oct 21 District 60 Showcase Committee Meeting? Same location as the DEC meeting
Oct 31 District Deadline – submit First Quarter Profit and Loss Statement to WHQ
Oct 31 Halloween
NOVEMBER 2017
Date Event/Activity Location /Comments
November Club – clubs holding semi-annual club officer elections – Club Nominating Committee presents nominations report one week prior to the club meeting in November when elections will be held
November Club – clubs holding semi-annual club officer elections – hold club officer elections
November District Leadership Chair to publish call for District Leader candidates for 2018/2019 term
November 1 District – appoint Alignment Chair, Leadership Committee, Audit Committee
Nov 11 (Sat) Remembrance Day
Nov 11 Division Level contest period ends – Humorous speech and Table Topics
Nov 11 District – publish and distribute proxy/credentials forms for District Council Business Meeting to be held at the District 60 Showcase
Nov 11 – Nov 24 Club – President and VP Education – if unable to attend the District Council Business Meeting, determine who from the club can attend and provide proxy form if needed
Nov 12 (Sun) District 60 Showcase Committee Minute by Minute Walk Thru Hotel Novotel Toronto
Nov 25 (Sat) District 60 Showcase Hotel Novotel Toronto
Nov 30 District Deadline – Club Officer Training Round 1 final opportunity to update TI dashboard
Nov 30 Area Director – Deadline to complete Round 1 Area Director Club Visits and submit Reports
DECEMBER 2017
Date Event/Activity Location /Comments
December Alignment Chair to appoint alignment committee
Dec 1 – Feb 29 Club Officer Training Round 2 period begins
Dec 2 Club Officer Training/TLI Round 2
Dec 7 (Thurs) Division Directors and Trio meeting
December 15 Candidate declaration of intent to run for District Leadership for 2018/2019 term due
December 25 Christmas Day
December 26 Boxing Day
December 31 Club Deadline – For clubs that elect Club Officers semi-annually submit club officer list to WHQ for Distinguished Club Program credit
JANUARY 2018
Date Event/Activity Location /Comments
Jan-Feb Club Officer Training Round 2 continues
January Clubs review Club Success Plan
January 1 New Year’s Day
January 1 New club officers take office in those clubs that elect semi-annually
January 1 – May 31 Area Directors set up Round 2 Club Visits and submit Area Director Club Visit Reports for Round 2 through District Central
January 21 – Feb 24 Club Level Contest Period – International Speech & Evaluation Contests
January 13 (Sat) District Executive Committee (DEC) Meeting
January 13 Call for Nominations for the George Keenan Award (deadline Feb. 16) See the District 60 Incentive Program!
January 13 Call for Nominations for the C & L Award (Spring Conference)  (deadline Feb 16)
January 13 Spring Conference Committee Meeting? Same location as DEC Meeting
Dates to be confirmed
Jan 19-20?
District – mid-year training for District Director, Program Quality Director and Club Growth Director  – location to be determined
FEBRUARY 2018
Date Event/Activity Location /Comments
Feb 1 – Mar 31 Promote “Talk Up Toastmasters Membership Program” See the District 60 Incentive Program!
February 14 Valentines Day
February 15 Mid-Year District Audit Report due at WHQ
February 15 (Thur) District Executive Committee (DEC) Meeting
Feb 16 Deadline for Nominations for the C & L Award (Spring Conference)
February 19 Family Day
February 24 Last Chance D60 Club Officer Training and Marketing Bootcamp
February 24 Club Contest Period Ends – International Speech and Evaluation Contests
Feb 25 – Mar 17 Area level contest period – International Speech and Evaluation Contests
February 25 District Leadership Committee submits report to District Director
February 28 District Deadline – last day for holding COT Round 2 for DCP credit

 

MARCH 2018
Date Event/Activity Location /Comments
March Clubs – Collect club dues for April 1st deadline and submit to WHQ – no extensions for DCP credit
March 10 Deadline for Nominations for the George Keenan Award
March 12–16 March Break
March 15 Deadline for Incentive for AD’s submitting 100% Area Director Club Visit Reports  (details on District 60 web site) See the District 60 Incentive Program!
March 17 St. Patrick’s Day
March 17 Deadline for Area level contests – International Speech and Evaluation Contests
March 18 – April 7 Division level contest period – International Speech and Evaluation Contests Ensure results are provided to Program Quality Director
March 18 Appreciation Brunch (present Leadership Committee & Alignment Committee reports)
March 18 Division Director and Trio Meeting (after Appreciation Brunch)
March 24 District Leadership Committee publishes report on District website
March 30 Good Friday
March 31 District Deadline – submit changes to Club Officer Training Round 2 report to WHQ
March 31 Club Deadline – submit Applications for Membership to WHQ for “Talk Up Toastmasters Membership Building Program” See the District 60 Incentive Program!
APRIL 2018
Date Event/Activity Location /Comments
April Club – Club President appoints Nominating Committee (club officer elections are held in May)
April 1 Club Membership renewal dues payments due at WHQ – no extensions or grace period for DCP credit or for club in good standing/member in good standing
April 2 Easter Monday
April 7 Deadline for Division level contests – International Speech and Evaluation Contests
April 7 District – publish and distribute proxy/credentials forms for District Council Business Meeting to be held at the Spring Conference
April 7 – April 20 Club – President and VP Education – if unable to attend the District Council Business Meeting, determine who from the club can attend and provide proxy form if needed
April 8 (Sun) Spring Conference Minute By Minute Walk Thru
April 14 Final day to register for Spring Conference
April 21-22 District 60 Spring Conference  
April May 15 Area Director Application period for 2018/2019 term
April 21 – May 31 District Director elect – Appointment Period for 2018/2019 Area Directors
April 30 District Deadline – submit Third Quarter Profit and Loss Statement to WHQ

 

MAY 2018
Date Event/Activity Location /Comments
May Club – Nominating Committee presents nominations report one week prior to the club meeting in May when elections will be held
May Club – hold elections for 2018/2019 Club Officers during a meeting in May
May 1 – June 30 Promote “Beat the Clock Membership Building Program“ See the District 60 Incentive Program!
May 10 (Thurs) District Executive Committee (DEC) Meeting
May 13 (Sun) Mother’s Day
May 21 (Mon) Victoria Day
May 31 District Deadline – submit changes to Club Officer Training Round 2 report
May 31 Area Director Deadline – submit Area Director Round 2 Club Visit Reports
May 31 Club – submit list of incoming Club Officers through Club Central
JUNE 2018
Date Event/Activity Location /Comments
June Club – Deadline to submit Applications for Membership, Education Awards and new club charters to WHQ for current year Distinguished Program credit
June 1 – Aug 31 Club Officer Training Round 1 Period Begins
June 2 (Sat) Club Officer Training/TLI – Round 1
June 15 District Deadline- last day to place an order with TI for 2017/18 term
June 16 (Sat) District – incoming Division Director and Area Director Training
June 16 (Sat) Recognition of Outgoing and Incoming District Leadership Teams
June 17 (Sun) Father’s Day
June 30 Deadline to submit Membership Applications for “Beat the Clock Membership Building Program” See the District 60 Incentive Program!
June 30 Club – Deadline to submit incoming club officers list through Club Central for Distinguished Club Program credit
June 30 District Deadline – submit new club charters to TI for current year Distinguished Program credit
June 30 End of 2017/18 Toastmasters year – Congratulations!!